LAKE
HIGHLANDS GIRLS CLASSIC LEAGUE
BYLAWS
A. General
Powers. The affairs of the Classic League shall be managed by the Board
of Directors who shall exercise all general powers conferred by the laws of the
State of Texas upon corporations organized under the Act and shall have such additional
powers and duties as are specifically provided by the Articles of Incorporation,
these Bylaws, and the League Rules. The Board of Directors shall have the power
and authority to make, amend, repeal, and enforce such rules and regulations,
not contrary to law, as they deem necessary and in the best interest of the
Classic League including, but not limited to, the conduct, management, and activities
of the Classic League, the setting and collecting of fees, the approval of any
expenditure of money over $1000, and the auditing of books and records. LHGCL shall administer its own budget,
formulated by the Treasurer and approved by the Board of Directors.
B. Officers.
The Board of Directors shall consist of the following Officers elected in accordance
with Section IV.C. herein: President, Vice-President,
Secretary, Treasurer, and/or Financial Officer, Chairman of the A&D
Committee, and Age Division Commissioners. The term of office for each such
officer is one year. The immediate Past President shall be the person who shall
have served as President of LHGCL immediately preceding the election of the
current President. If that person is not available then the person who served
as President before that may take the position of immediate Past President. The
LHSA Representative is appointed by the LHSA Board of
Directors. The immediate Past President and the LHSA Representative
shall be a voting member of the LHGCL Board of Directors.
C. Election. Each Officer, except the immediate Past President and LHSA
Representative, shall be elected by a majority vote of the team
representatives (one vote per team) present at a meeting to be held prior to
the commencement of the fall season each soccer year. A list of candidates, if
any, shall be presented to the team representatives present, and nominations
for each position shall also be taken from the floor. Voting by proxy is not
allowed. A team representative must be present at the meeting where a vote is
taken for the team to be able to vote.
D. Compensation.
Officers shall not receive any salaries or compensation for their services;
however, nothing herein contained shall be construed to preclude any Officer
from serving the League in any other capacity and receiving compensation
therefore. Officers and Directors are entitled to reimbursement of any expenses
incurred in the service of the League.
E. Duties
of the Board of Directors. The duties of the Board of Directors and its
members shall be as
1. Administration of LHGCL, including but
not limited to the duties as set forth in IV.A above.
2. Determine in what manner the funds of the
League shall be spent and see that the League is operating strictly in
accordance with its charter.
3. Rule on any decision of the President,
Officers or Executive Director appealed to it in writing by a coach as set
forth in these Bylaws.
4. Hear and decide appeals of A&D
Committee decisions.
5. Choose a referee assignor.
F. Duties
of the Officers. The duties of Officers are as follows:
1. President.
a. Be the chief executive officer of the
Classic League
b. Preside at all meetings of the Classic
League including all meetings of the membership and Board of Directors
meetings.
c. Appoint a person to temporarily fill any
vacancy on the Board of Directors.
d. Be an ex officio member of all standing
committees of the Classic League.
e. Have general and active management of the
affairs of the Classic League and see that all orders and resolutions of the
Board of Directors are carried into effect.
f. Form committees and appoint
committee chairpersons as the business of the Classic League may require.
g. Appoint additional Officers as the
business of the Classic League may require.
h. Schedule all meetings of the membership
and Board of Directors as necessary.
i. Approve expenditures that are not
more than $1000.
j. Appoint, with approval of the Board
of Directors, the members of the Advisory Board.
k. Vote, in case of a tie, on any matter
brought before the Board of Directors, or any matter brought for a vote at a
meeting of the team representatives.
l. Perform such other duties as are
prescribed in these Bylaws and the League Rules, or as may be designated from
time to time by the Board of Directors.
m. Serve as a Director on the LHSA Board.
2. Vice President
a. Act in the capacity of the President in
the absence, removal, resignation, or inability to serve of the President.
b. Act as Chairman of the Advisory Board.
c. Attend and vote at Board of Directors
meetings, and at meetings of the team representatives.
d. Perform such other duties as are
prescribed in these Bylaws and the League Rules, or as may be designated from
time to time by the President and/or Board of Directors.
3. Executive Director is a paid position and
is hired by a vote of the Board of Directors for a period of one year.
a. Be responsible
for day-to-day operations of fields and field-related matters.
b. Be liaison between LHGCL, the City of
Dallas, UTD, and any other necessary entity regarding field usage and
maintenance.
c. Schedule board members for duty at UTD.
d. Schedule and reschedule all games.
e. Maintain all league-owned equipment
including, but not limited to, the golf carts at UTD.
f. Arrange for delivery and
maintenance of portable restrooms as necessary.
g. Attend Board of Directors meetings and
meetings of the team representatives.
h. Perform such other duties as are
prescribed in these Bylaws and the League Rules, or as may be designated from
time to time by the President and/or Board of Directors.
i. Be an ex officio member of all
standing committees of the Classic League.
j. Rule on any decision of an Age
Group Commissioner not within the jurisdiction of the A&D Committee
appealed to him/her in writing by a coach.
k. Keep and retain all team rosters and
written appeals made to the Board of Directors for the current soccer year.
l. Approve expenditures that are not
more than $200.
m. Coordinate and promote the LHGCL through media
channels.
n. Assist the Secretary in maintaining and
updating the league directory for distribution to the teams.
o. Represent LHGCL with various DFW soccer
entities; Classic Alliance, ASA, PYSA, Hunt Sports Group, etc.
p. Represent LHGCL on committees at NTSSA.
q. Negotiate agreements/contracts for LHGCL
subject to Board approval.
r. Qualifying Tournament Director.
s. Make arrangements for meeting rooms as
necessary.
t. Notify the Board of Directors and
Advisory Board of meetings as directed by the President.
4. Secretary
a. Take and keep minutes of all meetings,
including the Board of Directors meetings and meetings of the team representatives.
b. Notify each coach and team manager of
meetings and other league announcements as necessary.
c. Receive and keep copies of all Classic
League correspondence and team rosters.
d. Keep custody of the corporate records of
the Classic League.
e. Keep all records, other than financial
records, of the Classic League.
f. Along with the Executive Director,
maintain and update the league directory for distribution to the teams.
g. Attend and vote at Board of Directors
meetings, and at meetings of the team representatives.
h. Perform such other duties as are
prescribed in these Bylaws and the League Rules, or as may be designated from
time to time by the President and/or Board of Directors.
5. Treasurer and/or Financial Officer
a. Have charge and custody of and be responsible for all funds and securities of the
League. The duties of Treasurer may be divided to allow for an additional
Financial Officer, as approved by the Board of Directors, to allow for separate
record keeping and financial management for special projects, as necessary.
b. Maintain accurate and up-to-date
financial records.
c. Execute checks for all necessary
expenditures of funds.
d. Institute adequate controls to insure
that any expenditure of funds is authorized. No check may be written on or
above $200 without the approval of the President or Board of Directors.
e. Deposit all monies in the name of the
Association in such banks, trust companies, or other depositories as shall be
selected by the Board of Directors.
f. Receive and give receipts for
monies due and payable to the Classic League from any source whatsoever.
g. Attend and vote at Board of Directors
meetings, and at meetings of the team representatives.
h. Perform such other duties as are
prescribed in these Bylaws and the League Rules, or as may be designated from
time to time by the President and/or Board of Directors.
6. A&D Committee Chairman
a. Preside at meetings of the A&D
Committee.
b. Appoint, with the approval of the Board
of Directors, the members of the A&D Committee.
c. Notify members of the A&D Committee
of pending hearings.
d. Maintain records of past hearings,
actions taken, and current disciplinary point situations regarding players and
teams.
e. Furnish reports of all applicable A&D
Committee hearings to NTSSA in a timely manner.
f. Determine the location of hearings.
g. Distribute LHGCL Bylaws and League Rules
to each member of the LHGCL Board of Directors and each member team.
h. Report to the Board of Directors on
hearings of the A&D Committee.
i. Attend and vote at Board of
Directors meetings, and at meetings of the team representatives.
j. Perform such other duties as are
prescribed in these Bylaws and the League Rules, or as may be designated from
time to time by the President and/or Board of Directors.
7. Age Division Commissioners
a. Execute the Commissioners’ function for
their respective Age Division as established by the Board of Directors.
b. Provide all paperwork and registration
materials to teams.
c. Receive and keep all game reports,
sending copies of game reports to the person(s) designated by the President,
Executive Director, and/or Board of Directors.
d. Retain copies of team rosters,
add/transfer/delete sheets, and coaching/team representative lists.
e. Maintain age group standings, report game
scores and standings to the Executive Director and any other person designated
by the Board of Directors, and furnish league standings to the teams in a timely
manner.
f. Be responsible for direction and supervision of all Classic League games played in
their division.
g. Attend and vote at Board of Directors
meetings, and at meetings of the team representatives.
h. Perform such other duties as are
prescribed ‘in these Bylaws and the League Rules, or as may be designated from
time to time by the President and/or Board of Directors.
8. Immediate Past President
a. Provide advice and counsel with respect
to the operations and affairs of the Classic League.
b. Attend and vote at Board of Directors
meetings, and at meetings of the team representatives.
c. Perform such other duties as are
prescribed ‘in these Bylaws and the League Rules, or as may be designated from
time to time by the President and/or Board of Directors.
9. LHSA Representative.
a. Act as liaison between Lake Highlands
Soccer Association and LHGCL.
b. Provide advice and counsel with respect
to the operations and affairs of the Classic League to insure a positive
relationship between LHSA and LHGCL.
c. Attend and vote at Board of Directors
meetings, and at meetings of the team representatives.
d. Perform such other duties as are
prescribed in these Bylaws and the League Rules, or as may be designated from
time to time by the President and/or Board of Directors.
1. Reason for Removal. Any Officer may be
removed from office for the following reasons:
a. Three consecutive unexcused absences from
Board of Directors meetings; or
b. Failure to abide by and enforce the
Bylaws and/or League Rules and/or policies of the Classic League; or
c. Such other reason as determined by the
Board of Directors to be adequate cause for removal.
2. Method of Removal
a. Removal by Board of Directors. A member
of the Board of Directors may be removed by a vote of at least two-thirds (2/3)
of the members of the Board of Directors present at a regular or special
meeting of the Board of Directors, provided that notice of such vote for
removal shall have been given to all Board members at least ten (10) days prior
to the meeting wherein the vote will be taken. The President shall, in cases of
emergencies, appoint an interim Officer to perform the duties of the absent
Officer during the notification period.
b. Removal by Member Teams.
(1) A
written petition for the removal of an Officer bearing the signatures of at
least twenty-five (25%) percent of the teams participating in the Classic
League specifying the reasons why the Officer should be removed, shall be presented
to the Board of Directors at a regular or special meeting thereof. Only the
registered coach or team manager as shown on the team’s roster may sign a
petition for removal.
(2) In
the case of an Age Division Commissioner, a written petition for the removal of
the Age Division Commissioner bearing the signatures of at least seventy-five
(75%) of the teams in his/her age division specifying the reasons why the Age
Division Commissioner should be removed, shall be presented to the Board of
Directors at a regular or special meeting thereof Only the registered coach or
team manager as shown on the team’s roster may sign a petition for removal.
(3) The
petition shall be reviewed by the Board of Directors and if determined to be in
appropriate order, a copy of the petition and the
recommendation, if any, of the Board of Directors shall be sent to all team
coaches and managers within fourteen (14) days after the review of the petition
by the Board of Directors. Included in the information shall be the
announcement of the regular or special meeting at which the vote shall be
taken, said meeting shall not be less than fourteen (14) days nor more than
sixty (60) days from the date of the sending of such notice. Acceptable means
of written notification shall include, but not be limited to, notice sent by
United States mail, hand delivery of the notice, or use of a facsimile. If
mailed, such notice shall be deemed to be delivered when deposited in the United States mail, addressed to the Officer in question
at his or her address as it appears on the records of the Classic League, with
proper postage affixed thereto.
(4) A
majority vote of the team representatives present (1 vote per team) at said
meeting will be required to remove the Officer. At
least two-thirds (2/3) of the teams participating in the Classic League must
have a representative present at the meeting to establish a quorum. The matter
will be declared moot if a quorum is not present, and the Officer shall remain
in office.
(5) Each
petition shall relate to only one (1) Officer, and the Officer presiding at the
proceedings dealing with the petition shall decide whether to excuse the
affected Officer from the proceedings. In no event shall the affected Officer preside
or participate as an Officer at such meeting. All parties, including the
affected Officer, will be allowed the opportunity to present testimony related
to the cause for submission of the petition for removal.
c. Regardless of which of the above methods
to remove an Officer is utilized, written notice of the action to remove an
Officer must be sent to the Officer in question no less than fourteen (14) days
prior to the meeting where the vote for removal will be taken. Acceptable means of written
notification shall include, but not be limited to, notice sent by United States
mail, hand delivery of the notice, or use of a facsimile. If mailed, such
notice shall be deemed to be delivered when deposited in the United States mail
addressed to the Officer in question at his/her address as it appears on the records
of the Classic League, with proper postage affixed thereto.
d. Except as otherwise provided herein, if
the Officer is removed, the President shall appoint a person to serve in such
capacity until the next annual meeting of the membership, at which time an
election will be held to fill the office.
3. Temporary
President or Board Member. Should the President resign or be removed, the
Vice-president will act in this position until a temporary President is
selected by a vote of two-thirds (2/3) of the Board members present at the next
Board of Directors meeting. The temporary President shall serve in such
capacity until the annual meeting or the mid-year meeting, whichever comes
first, at which time an election shall be held. In the
case of any other resignation or removal from the Board of directors, the
President will appoint an interim Officer to act in the vacated position until
the next annual meeting, at which time an election shall be held.